Manager, Process and ControlsView JOB DESCRIPTION or APPLY
Quick Facts:
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A message from Jeff ...
This new role is all about embracing smart business processes and technology to the fullest. It is about reducing duplication, freeing the flow of information and mitigating risks. This is not a policing role. It is a strategic partnership and internal consulting role. Projects will change over time, but will initially include Financial Reporting and Leasing Administration mandates. Clean, crisp and efficient business processes will ensure that Oxford remains a global leader in Real Estate Development. Let's chat... give me a quick call at 416-238-6400.
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Job Description
OVERVIEW:
We are looking for a highly motivated Manager, Process & Controls to join our Corporate Accounting team in Toronto. In this key role, you will take ownership of Oxford’s internal controls program and be the single point of contact for OMERS Assurance & Advisory (A&A), external auditors and business process owners for all matters related to internal controls and documentation.
You’ll be an internal consultant focused on problem solving, generating ideas and instituting sound business practices. You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth.
RESPONSIBILITIES:
Managing the Internal Controls Program (30%)
Process Re-design and Remediation (60%)
Other (10%)
QUALIFICATIONS:
ABOUT OXFORD:
We are looking for a highly motivated Manager, Process & Controls to join our Corporate Accounting team in Toronto. In this key role, you will take ownership of Oxford’s internal controls program and be the single point of contact for OMERS Assurance & Advisory (A&A), external auditors and business process owners for all matters related to internal controls and documentation.
You’ll be an internal consultant focused on problem solving, generating ideas and instituting sound business practices. You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth.
RESPONSIBILITIES:
Managing the Internal Controls Program (30%)
- Represent Oxford as the liaison with OMERS Audit Services, OMERS A&A, external auditors and process owners to coordinate the certification and testing of operational, financial and IT controls
- Design internal processes to enhance visibility and awareness of design efficiency and operating effectiveness of internal controls
- Continue to refine and enhance internal and OMERS certification process to allow timely and efficient sign-off by Oxford’s Chief Investment Officer and EVP, Finance & Strategy
- Work with the Director to continue to refine Oxford’s Internal Controls Framework and Execution Program
- Take ownership and maintenance responsibilities over Oxford’s internal controls library (housed in Workiva Wdesk) and related documentation, assuming the role of administrator on Workiva for all users
- Support the Director in the design, roll-out and communication of the business process model as means to categorize and communicate the state of Oxford’s internal controls program
Process Re-design and Remediation (60%)
- Review current business processes to enhance and expand documentation for process narratives, risk / control matrices and dashboard-style reporting
- Track and monitor all process / control remediation items, provide direct design support as required
- Support project teams (e.g. Consolidation & Reporting project, Lease Admin project) in the documentation of future state processes, identify key business rules and design/ embed efficient internal controls
- Provide expertise in process design and controls to support various corporate initiatives and projects
- Continuously evaluate current internal controls to improve the design and operating effectiveness (shifting from detective to preventative, manual to automated controls) over our operational, financial and IT processes with a focus beyond internal controls over financial reporting
Other (10%)
- Work with the Director to improve controls awareness and understanding of key business policies across the organization
- Assist with other initiatives and projects as required
QUALIFICATIONS:
- Chartered Professional Accountant, preferably a Chartered Accountant with a minimum of three years’ experience working for a major public accounting/ consulting firm
- Minimum three years’ industry experience (large company) managing an internal controls program that includes scoping, control / process design, documentation, testing, reporting, and remediation tracking
- Experience designing and managing an internal controls compliance program and strong knowledge of COSO framework and controls self-assessment
- Oxford’s internal controls program has a heavy bias toward process documentation and re-design (i.e. remediation) with lessor emphasis on testing, therefore, we expect our candidate’s strength and qualifications to favor this bias
- Strong process documentation skills and knowledge of end-to-end business processes (e.g. lease to cash conversion cycle)
- Experience using Visio or similar flow charting tools is a must and Workiva WDesk or other internal controls documentation management tools would be an asset
- Strong process and project management skill set with the ability to multi-task and self-manage
- Exceptional verbal and writing communication and presentation skills
- Proven track record of excellence, accountability and attention to detail
- Ability to influence and develop relationships at all levels of the organization
ABOUT OXFORD:
- 1700 Employees
- One of Canada's "Top 10 Corporate Cultures"
- $40 Billion in assets under management
- 56 Million sq/ft of leasable space
- Global property portfolio: Canada, U.S., Europe
- Assets include: office, retail, industrial, residential and hotels
- Properties include: BCE Place, Yorkdale, Banff Springs Hotel and Hudson Yards.
- Oxford is the real estate arm of the Ontario Municipal Employee's Retirement System (OMERS)
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